Information for On-Campus Student Employees

Nondiscrimination Notice

Affirmative Action

Form I-9 Information For Students Seeking Part-Time Employment

Texas A&M University is required by Federal and State laws to complete a Form I-9 and electronically submit it to E-Verify for all new hires, including Student Workers. Please read this information carefully so that you are prepared to present the required documentation should you accept an employment offer with Texas A&M University.
 
The Form I-9 has two sections:
  • Section 1 à to be completed by you, the employee, on or before the hire date.
  • Section 2à to be completed by Texas A&M University, in the presence of the employee, within three business days of the hire date.
What to Expect
  • You will complete the Form I-9 in the presence of an HR representative of Texas A&M University.
  • Review the lists of acceptable documents that you can present to the employer so that Section 2 can be completed. You must present original, unexpired documents (photocopies are not accepted) to verify your identity and work authorization. Failure to provide these documents within the required time will result in employment termination.
  • Submitting the information to E-Verify requires a Social Security Number. If a you do not have a SSN at the time the Form I-9 is being completed, you have up to 45 days to obtain a SSN. Once obtained, you should notify your HR contact. Failure to provide a SSN may result in employment termination.
  • Knowingly hiring and continuing to employ unauthorized workers may result in fines and penalties for Texas A&M University. If Section 2 cannot be completed within 3 business days of the employee’s first day of employment, employees must be terminated from the position.
  • International students should refer to UCIS website for more detailed instructions.

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Student Federal Insurance Contributions Act (FICA) Exemption

Section 3121(b)(10) of the Internal Revenue Code exempts Texas A&M University students who work for the University or other agencies within the TAMU System from Social Security and Medicare withholdings. Federal income tax is still withheld as appropriate. 

In order to be eligible, students must be enrolled at least half-time at Texas A&M. The law allows each institution to define half-time. TAMU uses the definitions set forth by the Registrar. Work performed during school holidays and breaks between academic periods is eligible for the exemption if the break is less than 5 weeks long, and the student is enrolled or eligible to enroll in the first academic period following the break.
 
However, if the break is longer than 5 weeks or the student is not enrolled or eligible to enroll in the next academic period, the student will not be eligible for the FICA exemption. Therefore, it is possible (or even probable) that a student employee will have some wages that were subject to FICA taxes and some wages that were exempt from FICA taxes during the same year. For more information, contact Payroll Services at 979-845-2711, or click here for more FICA Exemption Information.

Annual Notices to Employees

The Student Employment Office and Texas A&M Human Resources are committed to providing employee access to required notices in regard to federal and state laws and system policy. This information is available at Employee Notices on the Employee Services web site.

Grievance Mediation Services

Texas A&M University and the Student Employment Office in Scholarships & Financial Aid recognize the importance of providing a prompt and efficient process for resolving student employee/employer conflicts. Resolution should be sought at the level closest to the parties involved. However, a neutral third party may be able to provide assistance in helping the parties in conflict reach a fair and equitable resolution. Student employees may seek advice and/or assistance from the Student Employment Office regarding the grievance process.